Hiring: Senior Executive Assistant & Development Coordinator

Currently remote, headquartered in Washington DC

Title:  Senior Executive Assistant & Development Coordinator

Reports To: CEO & President

About the ERA Coalition & Fund for Women’s Equality

The Fund for Women’s Equality (FFWE), a 501(c)(3), and its sister organization the ERA Coalition, a 501(c)(4), seeks a dynamic, experienced Executive Assistant & Development Coordinator to support this national organization, which works to educate and build a diverse coalition fighting to publish the Equal Rights Amendment to the U.S. Constitution and implement full sex equality under the law. We center the voices of marginalized people and communities — women of color (African American, Asian American/Pacific Islander, Latina, and Native American), gender-nonconforming and transgender women and girls, and nonbinary people — both as a matter of justice and because we trust deeply that these are the leaders who are poised to win. 

This is a high-profile position at a critical moment in the fight for full equality and gender and racial justice which supports our work nationally, on Capitol Hill, in the White House, and across other sectors of government, as well as in corporate and nonprofit sectors.

About the Role

The Executive Assistant & Development Coordinator will be the primary support for the CEO, as well as assist the organization in fundraising and donor engagement. This position will handle a wide range of duties in a detail-oriented manner to facilitate the CEO’s ability to lead the organization effectively. An intuitive thinker who actively anticipates the CEO’s needs and can implement solutions accordingly, this individual must be creative, well-organized, and enjoy working within a mutually supportive and collaborative, highly dedicated and mission-driven team. Success in this position will require effective communication and a trust-based partnership between themselves and the CEO.

Position Responsibilities:

Administrative Assistant to the CEO

  • Support the CEO
    • Provide all administrative and strategic support to the CEO; schedule and coordinate meetings, develop agendas, prepare presentations, compile meeting materials, record action items, update/maintain project management trackers, as well as assist with research and other analytical projects as requested.
    • Manage the CEO’s travel arrangements; coordinate travel reservations and calendars, create itinerary and expense reports, and organize other materials as needed.
    • Serve as the voice of the CEO; draft and manage media (including social media presence), communications, e-mail correspondence, and other outreach and important relationships on behalf of the CEO.
  • Support the Board of Directors
    • Provide administrative and logistical support for all meetings and activities of the FFWE/ERA Board of Directors and Advisory Council, preparing agendas, drafting meeting minutes, maintaining contact list and events calendar.
    • Take notes during Board meetings and prepare draft minutes.
  • Support CEO in accomplishing, implementing, or developing initiatives and tasks in various departments organization-wide as needed.

Development & Fundraising

  • Part of the development team along with the CEO, COO, and Operations Manager
  • Major Donor Research and Moves Management
    • Research prospective donors and develop fundraising strategies in partnership with COO; create cultivation, solicitation, and stewardship strategies for donors.
    • Develop and implement Moves Management strategies with COO to retain current major donors and engage prospective supporters.
    • Coordinate and schedule meetings and solicitations; prepare and support staff members for successful donor meetings and help develop and manage relationships that result in increased financial support.
  • Assist in the preparation of solicitation materials such as briefing memos, major gift proposals, presentation pieces, and other materials as needed.
  • Partner with the development and communications team to oversee fundraising appeals and end-of-year campaigns.
  • Event Coordination
    • Manage intimate fundraising events, meetings, and other opportunities to identify and cultivate donors.
    • Work closely with external event planners for larger events.

Qualifications:

  • Three to five years of administrative experience, including supporting someone in a senior leadership role. Also, previous experience with nonprofit development & fundraising strongly preferred.
  • Flexibility, creativity, resourcefulness, and a passion for problem-solving.
  • Highly motivated, organized, detail oriented, and able to work effectively both independently and as part of a decentralized team.
  • Exceptional written and oral communication skills.
  • Capacity to establish and maintain effective relationships across departments and roles.
  • Professionalism, and a positive attitude.
  • Experience and comfort level with technology, especially Microsoft and Google applications, including presentation software.
  • Ability to prioritize and problem-solve while handling multiple tasks.
  • Commitment to the mission of the ERA/FFWE.
  • Comfortable working in multicultural settings, and promoting workplace and feminist values of diversity, equity, inclusion, and belonging.
  • Sense of humor.

Compensation: Full time, $55,000 to $65,000 commensurate with experience. 

Benefits: The ERA Coalition/FFWE currently provides paid holidays, vacation, sick, parental leave, monthly contribution for health insurance premiums, and short-term disability and workers compensation insurance.

Apply: Please send a cover letter and resume to hire@eracoalition.org with the subject line “Senior Executive Assistant & Development Coordinator”. No phone calls, please.

The ERA Coalition/Fund for Women’s Equality is an equal opportunity employer. Our policy is to select, place, train and promote the best qualified individuals based upon relevant factors such as work quality, attitude and experience so as to provide equal opportunity for all of our employees in compliance with applicable local, state and federal law, and without regard to non-work related factors such as sexual orientation, gender identity or expression, race, color, religion, national origin, sex, age, marital status, disability, economic status, personal appearance including height and weight, family responsibility, matriculation, political affiliation or any other status protected by applicable law. This policy applies to all activities, including but not limited to, recruiting, hiring, training, transfers, promotions and benefits. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

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